No matter the size of www.dataroomabout.com/how-to-protect-confidential-documents-for-boards-committees-of-associations/ the board or company, it’s important that boards safeguard confidential documents. This means that the documents is not accessible to anyone who is not authorized to do so. This can keep information from being leaked that could be detrimental to the company or cause loss of trust.
A comprehensive policy is essential for addressing these concerns. Ideally, the policy should stipulate that directors are bound to keep confidential any private information they receive or obtain while serving on the board. The policy should also clearly define what constitutes confidential information and include a clear declaration that a breach of confidentiality is considered a violation of the director’s fiduciary obligations to the company.
The policy should also address how the board will respond to a breach. The board should, generally be able to consider a variety options, from a formal censure of fellow directors to, at worst, removal from board. This helps ensure that the policy is respected and will be enforced if the need arises.
In order to establish a strong board security system for documents is vital that the secretary uses an appropriate board management and distribution system. These systems can be configured in a matter of minutes and offer administrative controls and digital rights management (DRM), which will assist the secretary of the board in securingly distributing the board documents. The system can offer the option of setting up specific access privileges for every individual, which includes printing and viewing limitations and PDF expiry dates visible watermarks and the ability to see who has had access to the document.